Are you a highly organised and proactive professional? We are seeking a dedicated Medical Secretary to support senior management and the surgical team. This is a dynamic role where your attention to detail, time management skills, and ability to self-manage will be key to ensuring the smooth operation of our clinic.

Key Responsibilities:

• Staff Support: Assist senior management with staff performance reviews.
• Patient Coordination: Manage appointments for clinics and surgeries, including liaising with anaesthesia, nurses, hospital staff, and patients.
• Theatre Bookings: Coordinate theatre bookings and prepare operation packs with required forms for patients.
• Surgery Quotes & Consultations: Provide quotes for surgeries and handle patient consultations to schedule procedures.
• Administration: Manage patient file updates, clinic invoicing, operation invoicing, and maintain effective email communication with all relevant parties.
• Accounts Management: Handle accounts payable, accounts receivable, GST, and liaise with the accountant as needed.
• Triage of Referrals: Assess and prioritise incoming patient referrals.
• Corporate Relationships: Build relationships with hospitals and physiotherapists through corporate meetings and events.
• Reception & General Administration: Perform reception duties, phone administration, and general tasks such as stock ordering.

Skills and Experience:

• Medical Experience: Prior experience in a medical is desirable but training will be provided to those without experience.
• Time Management: Ability to work independently, manage multiple tasks, and prioritize effectively.
• Administrative Expertise: Strong typing skills, experience with invoicing, and proficiency in accounts management.
• Communication: Excellent interpersonal and written communication skills to liaise with patients, hospital staff, and insurance providers.
• Problem-Solving: Ability to identify business needs and direct staff roles accordingly.
• Self-Starter: Work autonomously and provide proactive support to the surgeon and team.

Why Join Us?

• Work in a professional and supportive environment.
• Opportunity to build strong relationships with healthcare professionals and hospitals.
• Competitive salary and benefits package.
• Room for growth and development in a rewarding medical setting.

If you are an experienced medical secretary who thrives in a fast-paced environment and enjoys working cohesively with a team of healthcare professionals, we would love to hear from you.

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